PowerPoint shows are sometimes shared on a projector or show, however typically you would possibly must create a printed copy in your viewers. It is nice to have a bodily copy of your presentation for reference.
Relating to printing slides in PowerPoint, there are three key codecs that you could print your slides:
- Full Web page Slides – That is principally the identical view as the usual view in PowerPoint, merely printing every slide by itself web page.
- Notes Pages – Should you use the essential Speaker Notes characteristic so as to add reminders on what to say, you possibly can print Notes Pages to maintain them close by. Think about conserving these on the rostrum whereas talking.
- Handouts – It can save you paper and ink by printing Handouts, which embrace a number of slides on the identical web page with house to jot down notes.
Be aware: you too can print a top level view model of your slides, it consists of no visible content material from the PowerPoint presentation.
On this tutorial, I will educate you tips on how to print a PowerPoint. When it is crunch-time and it’s good to create a bodily copy of your presentation, use this whole information.
Why Print Your PowerPoint Slides?
As a result of PowerPoint usually lives in digital format, you could be questioning why you would possibly wish to print the slides. Listed below are some conditions that it’s best to think about printing your PowerPoint slides:
- Printing your presentation may help you see errors or typos in your presentation; I all the time discover one thing in a printed copy that I miss on-screen.
- Hand out copies of your presentation for the viewers to retain after the assembly, or to evaluate beforehand.
- Possibly you do not use PowerPoint for sharing shows on display in any respect, and as an alternative use it as a easy software to design handouts or posters.
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Now, we’ll look step-by-step at tips on how to print your PowerPoint slides in a wide range of codecs and types, first in a fast tutorial video, then in written format.
The best way to Shortly Print PowerPoint Slides (Watch & Study)
Let’s leap straight into the following tips within the screencast under. I will stroll you thru tips on how to print your slides in a wide range of types. I will present you tips on how to print a presentation in every of the codecs mentioned above and create PDF variations.
Now, let’s dive right into a written walkthrough of tips on how to print slides.
The Fundamentals of Printing
Earlier than we sort out working with a number of print codecs, let’s study the essential selections it’s best to make earlier than you print any presentation. To get began, go to the File > Print menu choice.
1. Select Your Printer
Above all, it’s best to select the printer that you simply wish to ship your presentation to. Should you work in an workplace setting with many community printers, all the time double verify this setting to make sure that the file will not land on a co-worker’s desk!
That is easy: click on on the dropdown choice beneath Printer to pick a printer you’ve got put in to ship your slides to.
The default printer that exhibits is managed by your system’s default printer, so you will must go to the Management Panel on Home windows or System Preferences on Mac to lock in these modifications.
My digital machine presently does not have a printer linked, so I will select the digital printer that sends a simulated doc to Microsoft OneNote.
2. Select the Pages to Print
You might not wish to print each slide in your presentation. The excellent news is that PowerPoint makes it straightforward to decide on a collection of pages to print.
To choose for the slides to print, click on on the dropdown just below Settings. This defaults to Print All Slides, however there are a number of choices.
Should you select customized vary, you will see a field the place you possibly can enter the collection of slides to print. Merely put within the first slide you wish to print and the final slide you wish to print with a splash in between, reminiscent of “6-12” to print slides from 6 to 12.
Use Print Present Slide to print solely the slide you chose earlier than leaping to the print choices.
3. Select Orientation and Coloration Settings
Orientation describes the route that your content material is printed on. You possibly can select between Portrait and Panorama orientation. Portrait orientation means paper is taller than it’s vast, whereas panorama orientation is vast.
Lastly, ensure to double verify your coloration settings. Printer ink is dearer than oil, particularly coloration hyperlink! This setting is just under the orientation dropdown.
You might wish to study extra about working with PowerPoint multimedia earlier than persevering with on:
As soon as you’ve got setup these selections, you possibly can transfer on to different settings for a way your printed slides will seem. Let’s transfer on from the fundamentals to learn to print in many alternative codecs.
Full Web page Slides
Full web page slides are merely printed copies of your slides, one per web page. It is a nice alternative when it’s good to evaluate the slide earlier than presenting.
As I discussed earlier, typically seeing the slide away out of your laptop may help you catch errors or rethink the content material. Nonetheless, this selection makes use of probably the most paper and ink, so think twice earlier than selecting it.
Print PowerPoint Slide Handouts
What are handouts in PowerPoint? Slide handouts are a super alternative for printed copies. It is an effective way to suit many slides on the identical web page and preserve paper within the course of.
Use PowerPoint slide handouts for reference copies to maintain your house int he presentation, or to evaluate your PowerPoint for typo’s and misspellings.
Click on on the dropdown choice for print fashion (it defaults to “Full Web page Slides“) and you will see a wide range of choices for presentation Handouts. You possibly can select what number of slides you wish to match on every web page earlier than you ship it to the printer.
Print Presentation Notes Slides
PowerPoint Notes slides present the Speaker Notes that you’ve got added to your slides. Due to this, they’re splendid to print PowerPoint slides with notes and maintain in your podium or lectern when presenting.
Change the PowerPoint dropdown choice to Notes Pages to print slides with the speaker notes displaying under them.
The best way to Print as a PDF
One of the fashionable questions for exporting and “nearly printing” a presentation is to print a presentation as a PDF.
It is a essential tip when another person helps you print they usually do not have PowerPoint put in. Should you’re taking your presentation to a print store for instance, a PDF on a thumb drive is extra more likely to work and print correctly.
To create a PDF of your presentation, go to the File > Export choice in Microsoft PowerPoint. Then, click on on Create PDF/XPS Doc and select Create PDF/XPS.
Now, you could be questioning tips on how to create one of many views we have proven (full web page slides, notes pages, and handouts) in PDF format. On the pop-up menu, click on on Choices to open up different settings.
On the brand new Choices menu, you will have entry to alter the print settings. You possibly can change from Slides to Notes Pages utilizing the Publish What dropdown choice, proven within the screenshot under:
A PDF is a generally accepted file format, so this can be a smart way to make sure compatibility for different readers.
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Recap and Study Extra PowerPoint Expertise
This tutorial can function your reference information when it is time to take your presentation from display to laborious copy. Whether or not it is notes pages, handouts, or one other view, printing your slides is a obligatory talent for a lot of shows.
Should you had been on this tutorial, do not miss out on these different tutorials that can assist you construct your PowerPoint expertise:
Or, obtain certainly one of our skilled PowerPoint templates, that can assist you design an incredible presentation shortly:
What challenges have you ever had when printing your individual shows? Let me know within the feedback under in the event you want a selected resolution.
