Not all people likes the brand new Outlook app, and that’s primarily as a consequence of some (necessary) lacking options. Microsoft is including a few of these options again into the brand new Outlook app coming month(s).
Let’s take a fast take a look at among the options which can be being launched.
Transfer Emails between Mailbox and PST information
We will already open and skim PST information within the new Outlook, however we nonetheless couldn’t add new emails to the archive file. Beginning round mid-January, Microsoft will start with the rollout of characteristic 473993, which is able to enable customers to maneuver (drag and drop) emails from a PST file to a mailbox and vice versa.
Should you don’t wish to enable your customers to make use of PST information, then we are able to block this by altering the Change On-line Mailbox coverage in PowerShell:
# Connect with Change On-line Join-ExchangeOnline # Get present Outlook Information File coverage Get-OwaMailboxPolicy | Choose Identification, OutlookDataFile # Block all PST file interplay Set-OwaMailboxPolicy -OutlookDataFile Deny
You too can solely enable the customers to open and skim a PST file or solely import or export for instance utilizing one of many following values:
- Enable: Default worth. Customers can open a PST File, import from and export to a .pst file, and replica objects to and from .pst information.
- NoExport: Customers can’t export from a mailbox to a .pst file.
- NoExportNoGrow: Customers can’t export from a mailbox to a .pst file, or copy objects from a mailbox to a .pst file.
- NoExportNoOpen: Customers can’t export from a mailbox to a .pst file, or open new .pst information.
- NoExportNoOpenNoGrow: Customers can’t export from a mailbox to a .pst file, copy objects from a mailbox to a .pst file, or open new .pst information.
Rollout:
- Focused Launch – Begins mid-January, accomplished late February
- Basic Availability – Begins early March, accomplished late March
Managing Emails in PST File
With the choice to maneuver emails from and to PST information, comes additionally the choice to handle emails within the PST information. To be extra particular, customers can:
- Transfer, copy, delete emails
- Flag/unflag
- Mark as learn/unread
- Set classes
- Create, delete, transfer, and rename folders
You need to use the identical mailbox coverage, Set-OwaMailboxPolicy, to dam or restrict Outlook Information File help.
Rollout:
- Focused Launch – Begins mid-January, accomplished late February
- Basic Availability – Begins early March, accomplished late March
Transfer Emails between Accounts
Additionally rolling out this month is the choice to maneuver emails between accounts in each the brand new Outlook app and Outlook On-line. Till now you’ll be able to solely transfer emails between Shared Mailboxes and your mailbox.
With the brand new characteristic you’ll be able to’t solely transfer emails between accounts, but in addition copy and paste emails between the completely different mailboxes.
Additionally this characteristic could be managed with PowerShell. The coverage will likely be disabled by default and could be enabled with the next command:
Set-OwaMailboxPolicy -ItemsToOtherAccountsEnabled True
Rollout:
- Focused Launch – Begins mid-January, accomplished late February
- Basic Availability – Begins February 2025, accomplished early March
Add Shared Mailbox as an Account
Within the new Outlook app, we are able to already add shared mailboxes, however they’re listed below the folder “Shared with me”. This works however isn’t all the time that handy whenever you work so much with shared mailboxes.
The brand new characteristic, from which the rollout will begin later this month, will will let you add a shared mailbox as an account.
Rollout:
- Preview – January 2025
- Basic Availability – Rollout begins March
Organisation Explorer in Outlook
A brand new service is added to Outlook, Org Explorer. This group chart helps you visualize your organization’s inner construction and uncover connections, roles, and tasks amongst you and different individuals throughout groups. The brand new app may even be out there in Outlook On-line (Outlook for Net)
Rollout:
- Basic Availability – Begin mid-January, accomplished finish of April
Superior Mail Merge
The present (fundamental) mail merge characteristic in Outlook is absolutely restricted, the recipient solely receives their very own electronic mail with their electronic mail deal with within the recipient’s record. The superior mail merge characteristic permits you to exchange fields with values per electronic mail deal with, permitting you to totally personalize the emails.
The rollout for this characteristic is predicted to start out round April this 12 months.
Insert signature into calendar occasions
A small but in addition welcoming characteristic that’s coming is the power so as to add a signature to a calendar occasion. Including a signature was already attainable within the basic Outlook, and this characteristic can also be introduced again to the brand new Outlook desktop app and Outlook On-line.
The preview model of the characteristic is deliberate for March this 12 months with the roll-out in April.
View On-line Archive of shared mailboxes
We presently can view the web archive of shared mailboxes within the new Outlook app. Now I count on that these may even grow to be seen once we can add the shared mailboxes as an account in Outlook.
However moreover that characteristic, Microsoft can also be releasing a brand new characteristic that may present the web archive of mailboxes within the folder pane alongside different accounts.
Folder Colours
Microsoft is including the power to customise folder icon colours within the new Outlook. This characteristic helps you to change the colour of folder icons, serving to you with organizing and navigating your mailbox.
The characteristic is already being rolled out to the focused launch channel and common availability is deliberate for February.
To vary the colour of a folder, merely right-click on a folder, select Change coloration, and choose the colour. You may presently select from 15 completely different colours.
Rollout:
- Basic Availability – Begin February 2025
Account descriptions
One other small, however helpful characteristic that’s coming to the brand new Outlook app, is the power to alter the account title. Presently, the accounts that you’ve added to Outlook are simply displayed with the e-mail deal with.
However the brand new characteristic that’s rolling out subsequent month will will let you set customized descriptions in your accounts, making them simpler to inform aside within the folder record and numerous lists and menus throughout the appliance. You may set the outline within the account settings.
Rollout:
- Basic Availability – Begin February 2025
Wrapping Up
These are just about a very powerful and/or attention-grabbing updates which can be coming to Outlook within the coming month. You may view an entire overview right here on the roadmap.
Should you like this sort of overview, then let me know within the feedback under!
