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Job Posting | Occasions and Digital Advertising and marketing Coordinator

Job Title: Occasions and Digital Advertising and marketing Coordinator

Place Overview

The first function of the Occasions and Digital Advertising and marketing Coordinator is to assist and help the Occasions Supervisor and the Group Communications and Advertising and marketing Supervisor to advance one in all NumFOCUS’s major missions of training and constructing the group of customers and builders of open supply scientific laptop programing instruments. 

Lots of your obligations will contain supporting PyData (www.pydata.org), the NumFOCUS flagship instructional program that gives a discussion board for the worldwide group of customers and builders of knowledge evaluation instruments to share concepts and study from one another. Given the COVID-19 pandemic, now we have tailored our operations to accommodate digital conferences. Nevertheless, the group will resume in-person conferences and conferences as quickly as security issues permit.  We host roughly a dozen conferences around the globe annually and assist over 180 Meetups in 66 international locations. These occasions convey collectively key stakeholders in the neighborhood in addition to generate income that funds our mission to advance science by means of open code. On this function, you’ll work with NumFOCUS workers and volunteers to coordinate all logistics of our conferences and occasions. 

Additionally, you will help with  the digital advertising and marketing actions that assist drive individuals to NumFOCUS occasions, together with our social media channels and Web sites. You’ll preserve the group updated by means of a month-to-month PyData e-newsletter and social campaigns. You’ll work with the Group Communications and Advertising and marketing Supervisor to provide you with distinctive advertising and marketing methods tailor-made to our numerous group. 

Candidates should be capable of work within the U.S. This can be a full-time place positioned in Austin, Texas, however full-time distant work is feasible for the precise candidate.

About NumFOCUS

NumFOCUS is a 501(c)(3) nonprofit group that promotes open practices in analysis, knowledge, and scientific computing by serving as a fiscal sponsor for open supply tasks and organizing community-driven instructional applications. We’re world in scope however function out of our headquarters in Austin, TX. 

You may be working with a small crew of pleasant and devoted nonprofit professionals. NumFOCUS workers assist the worldwide group of researchers and knowledge scientists whose work accelerates life-changing analysis and scientific discoveries for a greater world. (Our group is made up of numerous extremely good and passionate individuals!)

Extra data on our mission and applications is offered on our web site: www.numfocus.org

Our Core Values are the guiding ideas by which NumFOCUS makes selections and defines our tradition. 

  • Inclusivity: Dedication to range and a welcoming, pleasant group.
  • Transparency: Open entry creates a collaborative group during which the very best concepts can come ahead.
  • Curiosity: Ardour for studying and dedication to scientific inquiry. 
  • Collaboration: The most effective concepts come from a various group of people working collectively.

What Makes This Job Superior

Our crew works collectively intently, and we assist each other to do our greatest. We take pleasure in beneficiant advantages (medical/dental/imaginative and prescient) and paid day without work. Work-from-home days are supported and inspired. Our workplace vibe is informal and pleasant.

The Occasions and Digital Advertising and marketing Coordinator enjoys alternatives to journey to different cities in assist of our occasions. You may count on to spend about 10 days a yr touring.*


  • Coordinate work with particular person convention committees to efficiently and effectively execute convention plans
  • Characterize NumFOCUS at occasions, serving as a pleasant level of contact for the group to get solutions to questions and study our mission and applications*
  • Handle relationships with distributors (videographer,  A/V, and so on.)
  • Coordinate and observe transport of occasion supplies between Austin HQ and occasion venues*
  • Talk with occasion sponsors to facilitate achievement of their advantages
  • Help with attendee registration utilizing occasion administration software program (Eventbrite)
  • Reply to bill and refund requests in a well timed method
  • Replace PyData web sites with new particulars and data on an ongoing foundation
  • Talk with occasion individuals and reply to group inquiries and requests
  • Assist coordinate the PyData meetup community by serving as a degree of contact and a useful resource to native meetup chapter organizers
  • Work with Communication & Advertising and marketing Supervisor on social media campaigns
  • Draft, ship, and analyze event-related electronic mail communications together with the PyData month-to-month e-newsletter
  • Help Communication & Advertising and marketing Supervisor with primary graphics and collateral to assist occasion advertising and marketing (Adobe Artistic Suite)
  • Handle PyData Twitter account 
  • Attend weekly Digital Technique Assembly
  • Observe KPIs for PyData associated social channels
  • Assist different NumFOCUS crew members as wanted 

Required abilities:

    • Have to be element oriented, job pushed, dependable, and in a position to full work on time. We are going to depend upon you to independently full work that’s important to the success of our occasions and applications.
    • Excellent interpersonal communications abilities, each oral and written. You’re comfy interacting with all kinds of individuals every day. You may talk clearly and successfully. You perceive that convention committees are made up of passionate volunteers and make it your mission to assist them create the very best occasion doable for his or her group.
    • Working data of digital advertising and marketing and communications instruments, or willingness and aptitude to study. As a result of our group is world, we rely closely on quite a lot of digital instruments to coordinate occasion advertising and marketing and logistics.

Most popular {qualifications} (nice-to-have, not required):

  • Prior occasion planning, social media, or advertising and marketing expertise
  • Expertise working with a distributed/distant crew
  • Familiarity with knowledge science communities and instruments

Bodily Calls for

The bodily calls for described listed here are consultant of those who should be met by an worker to efficiently carry out the important features of this job.

Whereas performing the duties of this job, the worker is commonly required to speak or hear. The worker continuously is required to face; stroll; use fingers to finger, deal with or really feel; and attain with fingers and arms. The worker should sometimes raise and/or transfer as much as 25 kilos.

Utility Directions

Electronic mail your cowl letter and resume to with the topic line, “Occasions and Digital Advertising and marketing Coordinator.”

  • Be aware: Given the COVID-19 pandemic, in-person conferences and journey have been suspended however will resume as soon as security issues permit.


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